PRE-REGISTRATION: Pre-registration officially begins in January each year. We encourage families to pre-register to beat the summer enrollment rush and to save on registration fees. Families that pre-register can take advantage of discounts on registration as well as giveaways. Registration Fees increase after August 1 for families that have not registered and reported on time. Not registering by August 1 will result in withdrawal and not completing reporting by August 1 will result in your account being placed “on hold”. Families that are withdrawn will be subject to a $50 Reinstatement Fee. Pre-registering and reporting point-in-time grades and a tentative education plan as early as possible can help avoid the rush and any increased registration fees.
Annual Requirements for Re-enrolling Families:
Register by August 1 (fees increase after August 1)
Report Fall Grades & Attendance by January 15
Report Spring Grades & Attendance by June 15
Enter Education Plan* by August 1
Complete Enrollment Requirements by August 1
Families that have not completed enrollment requirements by August 1 will be subject to withdrawal and the increased registration fees or if you have registered but not reported by the August 1 deadline, your account will be put on hold. Your Education Plan can be updated in Applecore by entering your courses & curriculum for the upcoming school year. Summer courses are reported in the school year preceding the summer in which they are taken.
Summertime at HLA is not like other schools…it’s not time for a break! We have many families that pre-register early in the year but many families wait until summer to re-enroll and final grades are not available to report until June. As part of our service to you, our staff reviews your account each year to be sure you are meeting your requirements and to help you stay on track with reporting. This also allows us to make sure all students have been enrolled and that high school students have requests entered for Transcript Reviews and/or records and are on track to meet their goals.
We strive to keep a personal approach to our service to you. Each account is reviewed and approved by our staff. Our newly implemented SUBMIT FOR APPROVAL button, that is available June 1 of each school year, will assist in reviewing your account, making you aware of missing requirements and quickly getting your Confirmation of Enrollment in your hands. We are constantly working to implement new features and processes that are more automated or simplified to expedite re-enrollments.
In July and August, we ask that you are patient with us. We sincerely appreciate and value each and every one of our families. We realize that this time of year can be stressful. Re-enrolling, choosing curriculum, finding extracurricular activities, planning, scheduling and getting started with a new school year, can make anyone frazzled! We don’t want to add to that…we want you to relax and know “we gotcha covered!”
We want to communicate to you some of our most common questions and/or concerns regarding re-enrollment and pending statuses…
When you register as a NEW family, your account is set to Pending Approval or Pending Payment status. This status generally means that we have not yet begun the review process on your account, we are needing something from you, i.e. documents, updated information, etc., or payment has not been received.
When you register as a RETURNING family, your account is set to Pending Grades or Pending Payment. This status generally means that you have not yet SUBMITTED your reporting or are still needing to report one of the above reporting requirements or still need to make a payment. We may be needing something from you, i.e. documents, updated information, etc., or payment has not been received. If you were withdrawn for not reporting or registering on time, your status will initially be in Pending Approval until your account is updated for reinstatement.
Pending Grades status can be misleading but is used for any accounts that are missing ANY reporting. By clicking the SUBMIT FOR APPROVAL button in Applecore, the system will let you know if you are missing your Education Plan, grades or attendance. Your account will stay in Pending status until you have reported all three of these. If you have an unusual circumstance and you can’t complete enrollment through Applecore, a staff member may need to review your account for approval. KEEP IN MIND that during our busy season, you may have reported everything and your status is not updated yet. You only need to click SUBMIT FOR APPROVAL initially and then only when we let you know to click it again. It alerts us by creating a request in your account and we have staff working specifically on those requests to get your account updated. Again, in July and August, it can take a while to get to your account – but we can see your information and the date it was reported. So, even if we get to your review after August 1, we will see that you reported prior to August 1. You will need to be sure that you receive a Confirmation of Enrollment (COE) when you click the SUBMIT FOR APPROVAL. If you do not, it is because you need to do something else on your account. You are not complete until you receive your COE.
Pre-approved status is a new status. Pre-approved families are generally NEW families for the upcoming school year or accounts that have met enrollment requirements prior to June 1.
All grades, attendance and education plans must be submitted by August 1 by clicking the SUBMIT FOR APPROVAL button by August 1. If all enrollment requirements have been met, you will receive your Confirmation of Enrollment and will not be charged any additional fees. Our system dates every registration and grade/course entry that is reported. We can see exactly when you registered, when you reported a grade and when you entered courses for your education plan. As long as you have registered and reported by August 1, there is no need for concern. The August 1 fee increase will not affect you. You do not have to worry or contact us, as long as you have completed your enrollment requirements: Grades and attendance for Fall and Spring of the previous school year and Education Plan for the upcoming school year. The “Submit for Approval” button in Applecore notifies us that you have submitted your reporting, however, on many occasions families click “Submit for Approval” when in fact they do not have all reporting completed. The system should notify you if you are still missing information. Bypassing this step can delay staff in the review process. Your enrollment is not complete until you receive your Confirmation of Enrollment when you click the SUBMIT FOR APPROVAL button.
As a re-enrolling family, you are simply renewing your account and rolling over into the new year. As long as you have registered by August 1, there is no need for concern. Your continuous enrollment keeps you “covered” for compulsory attendance purposes. Your Confirmation of Enrollment will be received through the SUBMIT FOR APPROVAL in Applecore as soon as all reporting is completed and registration fees are paid. It will be effective as of the date that you registered and paid. If you NEED your Confirmation of Enrollment right away, you can contact us to expedite your enrollment otherwise it will be sent once we complete the review of your account.
Families can update their grades and/or education plan at any time during the year. If you do not have a grade in from a tutorial class or dual enrollment, you may enter a point-in-time grade and update it later if necessary.
Example: Algebra I – Saxon or Teaching Textbooks
Phonics – All About Reading OR Sylvan Learning Center